KaiHub
Built for managers, not enterprises

Your team's performance deserves better than a  spreadsheet.

KaiHub is the lightweight performance management platform built for managers who want clarity — without the complexity or cost of enterprise software.

14-day free trial No credit card required Cancel anytime
kaihub.app/dashboard
KaiHub dashboard showing team status with on-track, at-risk and below-target agents
+14.6 ptsIncident Report · April
AI analysis ready3 agents need attention
12 agents trackedQ1 2026 · 5 on track
Sound familiar?

Managing a team shouldn't feel like archaeology.

You spend your week chasing data instead of coaching people. We've been there.

Tracking performance in Excel is messy.

One sheet per agent, broken formulas, three colour-coding systems, and no one trusts the totals on Monday morning.

/Performance_v7_FINAL_use_this_one.xlsx

Enterprise tools are too expensive, too complex.

Workday and Salesforce start at €25 per user. You don't need 200 features, an implementation consultant, or a six-month rollout for a team of twelve.

€25 / user / month × 12 agents × 12 months = €3,600
The solution

One platform. Everything your team needs.

Nine focused tools that replace the dozen tabs, docs and folders you're juggling today.

Org Hierarchy

Country, team and sub-team levels with unlimited depth.

KPI Tracking

Hard KPIs with trend charts, period comparisons and targets.

Fan favourite

RAG Status

Automatic Green / Amber / Red classification per agent per period.

Manager Journal

Private notes, events and milestones with a full timeline per agent.

Appraisal Reports

Year-end performance reviews with auto-scoring and PDF export.

Fan favourite

CSV Bulk Import

Load an entire team's KPI data in seconds from a spreadsheet.

PDF Reports

One-click printable agent performance reports for HR and leadership.

Task Management

Track manager action items with due dates, priorities and alerts.

AI Analysis

AI-generated performance summaries and trend insights for agents, teams and your whole organisation.

Fan favourite
How it works

Up and running in minutes.

No implementation consultant. No six-month rollout. Three steps and you're managing.

01

Set up your team.

Add your agents, teams and KPIs in minutes. Define targets once.

Abena MensahNight Shift
Daniel MarshDay Shift
Sam KowalskiNight Shift
+ 9 agents
02

Log performance.

Enter KPI data manually each period — or import an entire team via CSV.

Patrol Rounds6.1 / 8
Post Coverage76.9%
Incident Score69.8%
Response73.8%
03

Get insights, automatically.

AI analysis and RAG status generate themselves the moment data lands.

Abena MensahRed
Carlos RuizAmber
Daniel MarshGreen
Zara NkosiGreen
Powered by Claude AI
The differentiator

A senior analyst, summarising your team every month.

Strengths, concerns and recommended actions — written in plain language, ready to share with HR or leadership. Three reports, three levels of zoom.

Agent summaries

Month-on-month change, the drivers behind it, and what to coach next — per agent.

Team reports

Top performers, at-risk agents and team-wide recommendations in one click.

Account overview

Org-wide executive summary with highlights, areas of concern and strategic actions.

AI Overview page showing executive summary, highlights, areas of concern and strategic recommendations
Pricing

Less than your daily coffee. Seriously.

One flat price for your whole team. No per-person charges, no contracts.

All-in-one
KaiHub · Team plan
€29/ month, total

Billed annually (€348/yr). Save €120 vs. monthly. One flat price for your whole team — however many people you manage.

Start 14-day free trial
or
  • All your agents, teams & KPIs — one flat price
  • AI analysis (agent · team · account)
  • Appraisal reports & PDF export
  • Manager Journal & task tracking
  • CSV bulk import
  • Automatic RAG status
  • Email support & product updates

How it compares

Salesforce — 12 agents€300 / mo
Workday — 12 agents€420 / mo
Lattice — 12 agents€132 / mo
KaiHub — your whole team€29 / mo
30-day money-back guarantee on direct purchaseSubscribe straight away without using the 14-day trial? If KaiHub isn't the right fit in the first 30 days, email us for a full refund — no questions, no forms.
Refund applies to direct purchase only — not to trial-then-subscribe.

Questions, answered.

The 30-day refund applies to direct purchases only — i.e. when you subscribe without going through the 14-day free trial first. The reasoning is simple: a direct purchase is a leap of faith, so we cover you. If you've already taken the 14-day trial, you've had two weeks to see exactly what you're buying, so subscriptions made after a trial are non-refundable. You can still cancel anytime to stop future billing.
We don't charge per person. Whether you manage a team of 5 or a full organisation of 100, the price stays the same — €39 / month total. One flat fee, no per-seat surprises.
Yes — 14 full days, every feature unlocked, no credit card needed. Set up your team, run a full month of KPIs, generate AI reports — see it work before you pay anything.
Absolutely. CSV bulk import handles an entire team's historical KPI data in seconds. Export from Excel, drop the file in, map the columns once — done.
Nothing dramatic. We email you a few days before so there are no surprise charges. If you do nothing, your account pauses — your data stays safe for 90 days. Subscribe whenever you're ready and pick up exactly where you left off.
One click in Settings. No phone call, no retention specialist, no notice period. You'll keep access until the end of your billing period, and your data exports as CSV/PDF whenever you want it.
Why we built this

Built by a manager, for managers.

I spent many years managing teams across various projects. Every Monday I'd open the same broken spreadsheet, hunt down the same missing data, and try to remember which agent had a rough quarter. KaiHub is the tool I wish I'd had. Small enough to actually use, smart enough to do the heavy lifting for me.
The KaiHub creator
3 min
Average setup time for a 12-agent team
€29
Flat monthly price on annual plan — covers your whole team
0
Implementation consultants required
Last thing

Ready to stop managing performance in spreadsheets?

Set up your team in three minutes. Your first AI report lands on the 1st of next month, covering the month you just finished.

14-day free trial No credit card required
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